Job Opportunity in Lebanon
International Rescue Community is looking for a fleet dispatcher !
Intervention Sector(s):
Development
Application Deadline:
Friday, 13 July 2018
Contract Type:
Full Time
Period of Employment
End of December 2018 with possibility of renewal
Governorate/District:
Job Location
Beirut
Working Area
N/A
Salary
N/A
Salary Range:
1200 to 1500 (USD)
Education Degree:
Technical Degree
Education Degree Details:
Relevant university degree or technical diplomas
Experience Requirements:
3 to 5 years
Arabic Language:
Fluent
English Language:
Very Good
French Language:
Basic
Requires a Cover Letter?:
no
Application Submissions Guideline:
The
IRC and IRC workers must adhere to the values and principles outlined
in IRC Way - Standards for Professional Conduct. These are Integrity,
Service, and Accountability. In accordance with these values, the IRC
operates and enforces policies on Beneficiary Protection from
Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment,
Fiscal Integrity, and Anti-Retaliation. Please submit your application
through https://rescue.csod.com/ats/careersite/jobdetails.aspx?site=1&c=rescue&i... before July 13, 2018 Only short-listed candidates will be contacted.
Contact Person Email:
Website/URL to apply Through:
Description:
Job Overview/Summary:
To manage IRC Fleet unit in-line with IRC strategies and in compliance with IRC procedures, processes and Manuals - along with insuring a high quality service provision that meets all the requirements at all levels (Safety and Security, Environment, Program activities, Operations, efficiency, effectiveness, cost-efficiency and other related requirements).
In cooperation with the Fleet officer and Fleet Manger, the dispatcher primarily role is focused upon managing the drivers and conducting country level fleet management activities for and on behalf of IRC. The role will work closely with the Fleet officer and drivers along with the Safety department to providing the support with responsibility for fleet management activities. As such, this role will require fleet management experience as well as excellent communication and organizational skills.
Major Duties and Responsibilities:
Collect all fleet related information (Log books, fuel, accidents, etc..) and provide them to the fleet officer to prepare all fleet reports, analyze the figures and provide an analytic study for the outcomes
Staff Management, Training and Development:
The position will be based in Beirut with frequent travel to Field Sites
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To manage IRC Fleet unit in-line with IRC strategies and in compliance with IRC procedures, processes and Manuals - along with insuring a high quality service provision that meets all the requirements at all levels (Safety and Security, Environment, Program activities, Operations, efficiency, effectiveness, cost-efficiency and other related requirements).
In cooperation with the Fleet officer and Fleet Manger, the dispatcher primarily role is focused upon managing the drivers and conducting country level fleet management activities for and on behalf of IRC. The role will work closely with the Fleet officer and drivers along with the Safety department to providing the support with responsibility for fleet management activities. As such, this role will require fleet management experience as well as excellent communication and organizational skills.
Major Duties and Responsibilities:
- Supervise the drivers directly
- Report to Fleet officer
- Work closely with the fleet officer to manage, evaluate and monitor drivers.
- Ensure to apply the weekly movement plan prepared by the Fleet officer for all staff in a proper, efficient and effective way and transfer the weekly movement plan to the drivers in a very clear and fair way
- Work closely with the drivers to provide all the support and fulfill their needs and requirements in cooperation with the Field logistics officer.
- Ensure that vehicles are physically inspected on daily basis and record the condition of the vehicles
- Ensure that vehicles are always equipped with tools and safety equipments
- Collect all the movement data and come up with analysis data for improvement and development.
- Establish and upkeep vehicle files and records on daily basis
- Ensure to control the delivery and collection of vehicle keys on daily basis
- Ensure that log books are recorded properly on daily basis
- In coordination with the Fleet officer, carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, etc.
- Responsible for implementation and adaptation of IRC Lebanon standard vehicle policies and procedures in Tripoli field office
- Implement and direct IRC standard vehicle policies and procedures, with particular attention to safety and security issues; ensure vehicle inspections for safe working order is done on routine basis.
- Ensure drivers are knowledgeable for all the main and necessary areas and locations within North governor.
- Possibility to Conduct ongoing visits to IRC operational sites to assess the fleet matters and provide support when needed
- Close inspection for vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption and ensure accurate tracking system for fuel consumption for vehicles is in place
- Ensure that vehicles are well maintained and that all necessary repairs to the fleet are carried out in timely and efficient manner.
- Ensure that all accident information is recorded and all accident matters are well managed.
- Establish and upkeep vehicle files and records.
- Ensure that all drivers and vehicles documentations are updated and available in the vehicles
Collect all fleet related information (Log books, fuel, accidents, etc..) and provide them to the fleet officer to prepare all fleet reports, analyze the figures and provide an analytic study for the outcomes
Staff Management, Training and Development:
- Provide all the support needed to the drivers and look into their requirements and needs
- Provide regular and timely performance feedback and perform documented semi-annual performance reviews.
- Coach and mentor staff with the aim of strengthening their technical capacity, adhering to IRC policies, procedures and regulations specific to supply chain and exchanging knowledge within the team and providing professional development guidance with support from the Fleet officer.
- Position Reports to: Fleet officer
- Position directly supervises: Drivers
- Internal: Beirut Main office fleet manager and Sr. Logistics manager
- Relevant university degree or technical diplomas
- 3 to 5 years relevant field experience in logistics management, preferably with humanitarian or development organizations
- Proven computer literacy in MS Word, MS Excel MS Outlook and related programs required.
- Ability to plan, prioritize, coordinate and perform multiple tasks simultaneously.
- Ability to work in a cross-functional environment
- Spoken and written fluency in English and Arabic essential.
- Willingness to put in extra hours as required.
- Valid national driving license
- Full knowledge for Driving policies and procedure according to the Lebanese driving law
- Strong sense of personal integrity.
- Attention to detail.
- Strong supervisory skills.
- Able to work independently within a team environment
- Ability to multi-task.
- Team spirit and problem solving abilities.
- Interpersonal skills
- Excellent communications skills including report writing
- Flexible in dealing with all requirements
- Ability to work under pressure
- Full Knowledge for North citizen context and roads
The position will be based in Beirut with frequent travel to Field Sites
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