Job Opportunity in Lebanon
United Nations High Commissioner For Refugees need a Project Control Associate (Re-Advertised) - UNHCR TA- HRT048- Tripoli, Lebanon
Intervention Sector(s):
Refugees
Application Deadline:
Thursday, 12 July 2018
Contract Type:
Full Time
Period of Employment
N/A
Governorate/District:
Job Location
Tripoli, Lebanon
Working Area
Tripoli, Lebanon
Salary
N/A
Salary Range:
> 3000 (USD)
Education Degree:
High School
Education Degree Details:
ESSENTIAL
MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED.
Define the educational background, the relevant job experience and the
language(s) that are essential to perform the work of the position.
Secondary education, together with training/certificate in Accounting,
Auditing, Business Administration, Finance, Project Management or
related field.
Minimum six years of previous job experience in the field of
accounting/finance, auditing, project management, business analysis,
quality assurance and/or risk management.
Excellent computer skills, in particular in MS Office applications.
Excellent communication skills.
Fluency in English and working knowledge of another relevant UN language
or local language.
(In offices where the working language is not English, excellent
knowledge of UN working language of duty station and working knowledge
of English.)
DESIRABLE QUALIFICATIONS & COMPETENCIES.
DESIRABLE QUALIFICATIONS & COMPETENCIES.
Good knowledge of United Nations financial rules and procedures.
Good understanding of accrual accounting (such as IPSAS or IFRS).
Working experience with ERP financial modules (such as PeopleSoft,
Oracle or SAP).
Experience Requirements:
5 to 10 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
None
Requires a Cover Letter?:
yes
Application Submissions Guideline:
Interested
qualified external persons meeting the requirements of the attached Job
Description can apply online through the following website: https://jobs.unhcr-lb.org/ no later than COB 12/07/2018.
Please note that only
applications received through the above website will be accepted and no
applications will be accepted through email.
Only short-listed candidates
will be contacted. UNHCR does not charge a fee at any stage of the
recruitment process (application, interview meeting, processing,
training or any other fees). UNHCR strongly encourage qualified female
applicants for this position, applications form individuals with special
needs are encouraged. Shortlisted candidates may be required to sit for
written test and/or oral interview.
UNHCR seeks to ensure that
male and female employees are given equal career opportunities. UNHCR is
committed to achieving workforce diversity in terms of gender,
nationality and culture. All applications will be treated with the
strictest confidentiality.
Contact Person Email:
Website/URL to apply Through:
Description:
There
are close to one million Syrian refugees registered with UNHCR in
Lebanon, which continues to be the highest refugee-hosting country per
capita in the world. With no approved camps in the country, refugees are
living in more than 1,700 locations across the country. The Syrian
refugee response is led by the Government and local actors, supported by
the international community.
As
the designated lead agency in the refugee response, UNHCR has
established a sector-based structure in Beirut and in the field. The
structure brings together over 100 UN agencies, national and
international NGO partners in identifying and agreeing on the strategic
priorities to address the needs of Syrian refugees and other affected
populations. The Lebanon national response falls under the Regional
Refugee and Resilience Plan (3RP), whereby UNHCR guides the refugee
response and UNDP facilitates the resilience and stabilization
component.
The
UNHCR operational response in Lebanon is one of the largest for the
organization. Media and donor attention and the frequency of influential
high-profile visitors are high. The Office has some are located in
Beirut, Zahle, Tripoli, Tyre, and Qobayat.
The
primary functions of project control are to complement programme
management and provide support for oversight of projects including the
formulation of a monitoring plan, quality assurance, and verification.
Other activities of project control include: review of project
agreements, project audit, monitoring that there is synchrony between
financial and operational performance, participation in multi-functional
monitoring activities and reviews, tracking project risk management,
and supporting project closure.
It
is essential to maintain segregation of duties between project control
and programme functions for effective accountability and oversight. Where
there is no Project Control Officer, General Service staff performing
project control functions should report directly to the Head of Office.
The
Project Control Associate receives general guidance and work plans from
the supervisor. They work independently on regular assignments under
the supervision of the Project Control Officer or to the same management
level as programme. The incumbent may supervise other general service
staff.
Project
Control staff play a very important role in maintaining harmonious and
effective partnerships, and often interact with implementing partners.
As a result, incumbents need to be very mindful of all dimensions of
partnerships in their interaction with partners (in accordance with the
Principles of Partnership, the Code of Conduct and other relevant
documents).
Accountability (key results that will be achieved)
- Quality assurance of project agreements is provided in accordance with applicable UNHCR rules and regulations.
- Resources transferred to implementing partners are utilized for the intended purposes and in accordance with project agreements.
- Performance delivery and financial expenditure reported by implementing partners are accurate and consistent.
- Supervisors are promptly informed of risks and major variances in the execution of projects (budgets, finance, implementation or timeframe).
Responsibility (process and functions undertaken to achieve results)
- Contribute to reviewing the internal control systems of implementing partners.
- Contribute to reviewing that IP agreements are in conformity with Country Operation Plans and UNHCR’s rules, policies and procedures.
- Monitor that a complete record is maintained for all projects.
- Contribute to reviewing, analyzing and verifying Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance with project agreements.
- Ensure that the funds obligated under an IP agreement permit the payment of the next installment or a disbursement, confirming the status of installments already paid.
- Support timely project closure in coordination with the programme unit.
- Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
- Maintain professional relationships with implementing partners.
- Keep up-to-date with all UNHCR rules, regulations and procedures necessary to perform these duties.
- Perform other duties as required.
Authority
- Escalate IP issues to supervisors.
- Recommend acceptance or non-acceptance of IPRs and payment of installments.
- Contact implementing partners for project related matters.
- Have unlimited access to financial and operational records relating to projects.
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